Certified Professional Public Buyer (CPPB) Practice Test

Which role in a team is responsible for maintaining the group's focus and organization during meetings?

1. Leader

2. Team facilitator

3. Team recorder

4. Time keeper

The correct answer is: Team facilitator

The role of a team facilitator is crucial in maintaining the group's focus and organization during meetings. A facilitator is responsible for guiding discussions, ensuring that all members have the opportunity to contribute, and steering the conversation to stay on topic. This role involves skills in managing group dynamics, fostering an inclusive environment, and using techniques to engage participants effectively. The facilitator is typically tasked with setting the agenda, establishing ground rules, and utilizing strategies to resolve conflicts or redirect discussions that veer off course. By keeping the group concentrated on the objectives of the meeting, the facilitator helps ensure that time is used efficiently and that the meeting is productive. This leadership in structure and proceedings is essential for meeting outcomes and for achieving the group's goals. Other roles within a team, such as a leader, team recorder, or timekeeper, contribute different types of value. A leader may provide overall direction and vision, a team recorder is responsible for documenting the discussions and outcomes, and a timekeeper monitors the time allocated to various agenda items. However, these roles do not specifically focus on maintaining group dynamics and engagement in the same way as the facilitator does. Therefore, the team facilitator is the correct choice for maintaining focus and organization within group meetings.