Certified Professional Public Buyer (CPPB) Practice Test

When should interviews with suppliers be conducted according to best practices?

1. When refreshing existing contracts

2. Before purchasing new commodities for the first time

3. When creating a new procurement strategy

4. Throughout the entire procurement process

The correct answer is: Before purchasing new commodities for the first time

Conducting interviews with suppliers before purchasing new commodities for the first time aligns with best practices in procurement. This approach allows procurement professionals to gather valuable insights and information directly from suppliers regarding their capabilities, product specifications, pricing, and service levels. By engaging with suppliers at this early stage, organizations can better understand the market landscape, identify potential risks, and select the most suitable suppliers that meet their specific needs and requirements. These interviews serve as a means to clarify expectations, address any concerns that may arise, and build a foundational relationship that can be beneficial throughout the procurement process. Establishing clear communication at this point helps ensure that the procurement team is well-informed and positioned to make decisions that support the organization’s goals. While conducting interviews throughout the procurement process may seem beneficial, the best practice emphasizes the importance of initial engagement when entering a new market or product category. This is crucial for developing a deep understanding of what the suppliers can offer before making significant purchasing decisions.