Certified Professional Public Buyer (CPPB) Practice Test

What should a buyer do when end users request that bids be mailed only to local suppliers?

1. Add language to the bid that only local suppliers can submit proposals

2. Explain that agency procedures require that all bids be electronically posted to allow for open and fair competition

3. Put "Buy America" language in bid specifications

4. Redirect the request to the central purchasing department for consideration

The correct answer is: Explain that agency procedures require that all bids be electronically posted to allow for open and fair competition

The correct answer emphasizes the importance of open and fair competition in the procurement process. When end users request that bids be limited to local suppliers, the buyer must adhere to agency procedures that promote inclusivity and transparency. By explaining that all bids must be electronically posted, the buyer reinforces compliance with established protocols that ensure all suppliers, regardless of location, have the opportunity to participate. This approach aligns with legal and ethical standards in public procurement, aiming to maximize competition and ensure that decisions are made based on merit rather than geographical restrictions. Such practices help to prevent favoritism and support the notion that public funds should be spent in a manner that benefits the widest possible array of suppliers, fostering healthy competition and potentially better pricing for the agency. Other options suggest alternatives that do not support open competition. For instance, adding language that restricts bids to local suppliers undermines fairness and could violate procurement regulations. Including "Buy America" provisions, while focused on domestic goods, does not directly address the issue of local supplier preferences and might not be appropriate if it limits the field unnecessarily. Redirecting the request to the central purchasing department does not provide a solution to the end users' request and may delay needed procurement actions without addressing the core principle of maintaining an open bidding process.