Certified Professional Public Buyer (CPPB) Practice Test

What action should a procurement officer take if the Governor is away and installation of new kitchen equipment can be expedited?

1. Cancel the order and buy the equipment locally.

2. Go forward with the project as currently scheduled.

3. Call the supplier to see if the order can be expedited.

4. Review the order acknowledgment for the estimated ship date.

The correct answer is: Call the supplier to see if the order can be expedited.

The most appropriate action for the procurement officer to take in this situation is to contact the supplier to inquire about the possibility of expediting the order. This approach directly addresses the urgency of installing the new kitchen equipment while the Governor is away, as it allows the officer to gather specific information on the order's status and the timeline for delivery. By reaching out to the supplier, the procurement officer can determine whether there are options available to accelerate the shipment of the equipment. This proactive communication can lead to a quicker resolution and support the operational needs that prompted the urgency for installation. Other options, while they may seem relevant, do not directly facilitate the goal of expediting the installation. Canceling the order and purchasing locally might create delays or issues with compliance or quality, and simply proceeding as originally scheduled may not address the need for speed. Reviewing the order acknowledgment is a necessary step, but it does not actively engage with the supplier to potentially speed up the process. Therefore, contacting the supplier is the most actionable and effective decision in this circumstance.