Certified Professional Public Buyer (CPPB) Practice Test

What should a buyer do first if a contractor states that project specifications were not accurate?

1. Issue a purchase order for the additional aggregate

2. Phone the project authority to verify the contractor's start date

3. Contact the legal department

4. Review the contract with the project authority and contractor

The correct answer is: Review the contract with the project authority and contractor

The correct approach in this situation is to review the contract with the project authority and contractor first. This step is crucial because it allows the buyer to assess the original agreement and specifications outlined in the contract. Understanding these details ensures that both the buyer and the contractor are on the same page regarding expectations and obligations. By reviewing the contract, the buyer can determine whether the contractor's claim about the inaccuracy of the project specifications has merit. This assessment is essential before taking any further actions, such as issuing additional orders or involving legal counsel. Moreover, it fosters clear communication among all parties involved, potentially resolving misunderstandings efficiently without escalating the issue unnecessarily. Initiating any other action without first reviewing the contract could lead to missteps that might complicate the situation further. Therefore, starting with a thorough review ensures informed decision-making and effective project management.